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Company Secretarial Assistant

  • City of London
  • Permanent
  • £42,000

Job details.

Company Secretarial Assistant - £42,000 / Hybrid working

As a Company Secretarial Assistant within our Legal and Company Secretarial department, your primary role is to provide essential support to the Assistant Company Secretary and the company secretarial team.

You will play a crucial part in delivering high-quality company secretarial and corporate governance services to our business, ensuring the smooth operation of group and clients' board and committee meetings.

Your role also involves collaborating closely with your colleagues, including the Assistant Company Secretary and other Company Secretarial Assistants/Administrators, providing cover during their absence.

Key Tasks include:

  • Board Meeting Coordination: Organize, prepare agendas, collate, and circulate board packs.
  • Attend and minute both internal and client Board meetings and Committee meetings as required. Prepare and distribute minutes and action schedules within seven days. Upload board packs and action points onto SharePoint.
  • Offer coverage for team members during their absences, including attending and minuting meetings if requested. Provide assistance to other team members during peak work periods.
  • Assist with Companies House filings, including annual Confirmation Statements and Statutory Accounts, as well as any ad hoc filings as required. Aid in drafting resolutions as needed.
  • Maintain robust corporate governance practices for the Group, including updating meeting attendance records, reviewing/updating terms of reference and policies and procedures for the Group as necessary. Keep the Committee membership list, group structure chart, and statutory books for the Group updated.
  • Provide support to the team, respond to auditors' requests for information, and assist executive and non-executive directors. Be a resource for all staff members regarding company secretarial or governance inquiries.

Experience / Qualifications Required:

  • Progressing, about to embark/interested in pursuing, or completed ICSA Professional Programme.
  • Good working knowledge of company secretarial issues
  • Minuting experience, particularly gained in a Lloyd’s platform, is preferred. Proven ability to produce quality minutes in a technically challenging environment.
  • Broad awareness of the Companies Act 2006, FCA/PRA, and Lloyd’s regulation and corporate governance.
  • Knowledge of Blueprint, Sharepoint, and Diligent is preferred.


  1. General Insurance

Louise Jolly

Director - General Insurance

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