Office Manager / EA

  • Location

    City of London

  • Sector:

    General Insurance

  • Job type:

    Permanent

  • Salary:

    £40000 - £50000 per annum

  • Contact:

    Louise Jolly

  • Contact email:

    ljolly@mbfitzgerald.co.uk

  • Job ref:

    BBBH3613_1654615920

  • Published:

    26 days ago

  • Expiry date:

    2022-07-07

  • Consultant:

    Louise Jolly

Insurance Office Manager - Hybrid role - £50,000

Due to their continued success and growth our client an Insurance Broker in the City is delighted to be looking for a PA/Office Manager to join the team to help run the office and provide administrative and management support to the whole team.

As the PA/Office Manager, you will be central to the activity of the company and a fundamental part of the business organisation. You will be responsible for supporting the Chief Director with his diary and supporting the wider team with general administration, training coordination, office management and HR. Your role will play a crucial part in achieving the overall business goals and objectives by streamlining and creating efficiencies across the business. This is a really exciting opportunity to work with a dynamic team in an innovative and fast-moving environment. If you are highly organised fun-loving and want to be at the heart of the team, then we would love to hear from you.

Role:

Personal Assistance:

You will support the Chief Director and other Directors with diary management, organising meetings, taking minutes, arranging overseas travel and actions and chasing up deadlines.

Office Management:

In addition to supporting the Chief Director, you will also be responsible for ensuring the smooth running of the office. In order to achieve this, you will need to take control of the inventory and ordering of office supplies, help establish and maintain office procedures, organise meetings and liaise with staff, suppliers and clients and deal with correspondence and queries.

Human Resources Support:

An integral part of the role will be dealing with and supporting with the administration of the HR processes which will involve setting up employee files, organising new starter administration, set up and inductions and assisting the organisation's HR team by keeping personnel records up to date, arranging interviews and so on.

Team support:

A large part of this role will require you to support the wider team which will include organising meeting arrangements, booking rooms, managing expenses and travel arrangements. In addition, general administration involving proof reading and formatting, taking minutes and updating office materials and providing general assistance where required.

Requirements:

  • Ability to work 3 days a week in the City
  • Office Management experience
  • Insurance background essential
  • PA experience
  • Team player
  • Ability to influence
  • Strong attention to detail
  • Organised
  • Reliable
  • Discrete